Effective Time Blocking Guide

1. Define Your Core Settings First

Go to the "Settings & Categories" tab. Set your typical work start/end times and time slot granularity (e.g., 30 minutes). Create task categories that make sense for your workflow (e.g., "Deep Work," "Meetings," "Admin," "Learning," "Personal Errands," "Breaks") and assign them distinct colors.

2. Plan Your Day

Navigate to the "Daily Planner" tab. Select the date you want to plan. Click "Add New Time Block".

3. Create Time Blocks

In the modal:

• Give your task/activity a clear name.
• Set the Start Time and End Time for the block.
• Assign a Category to the block. This will color-code it on your timeline.
• Add any optional notes.

The tool will prevent you from creating blocks that overlap with existing ones.

4. Be Realistic with Durations

Estimate task durations as accurately as possible. It's often better to slightly overestimate than underestimate. Remember to include buffer time if needed.

5. Schedule Breaks

Don't forget to block out time for short breaks, lunch, or any other personal needs. Create a "Break" category for this. Consistent breaks improve focus and prevent burnout.

6. Group Similar Tasks (Batching)

If you have many small, similar tasks (like responding to emails or making calls), try to group them into a single, dedicated time block.

7. Prioritize Important Tasks

Schedule your most important or high-concentration tasks ("Deep Work") during times of the day when you know you're most productive and least likely to be interrupted.

8. Review and Adapt

Your first time-blocked schedule might not be perfect. At the end of the day, review how it went. Did you stick to the plan? Were your time estimates accurate? Make adjustments to your categories or typical block durations for future planning.

9. Stick to the Plan (Mostly)

The goal of time blocking is to be more intentional with your time. Try to adhere to your schedule, but also allow for some flexibility when urgent, unexpected items arise. If you deviate, consciously decide how to adjust the rest of your day.