Work Routine Optimization Guide

1. Understand Your Energy Levels

Identify times of the day when you are most alert and focused (for "Focus Work") and when you might be better suited for lighter tasks ("Admin/Emails") or meetings.

2. Time Blocking

Allocate specific blocks of time for specific types of tasks. The "Daily Template" helps you do this. Stick to your blocks as much as possible.

3. Prioritize ruthlessly

Use the priority field for tasks. When scheduling, try to fit high-priority items into your most productive blocks.

4. Estimate Task Durations

Accurately estimating how long tasks will take is crucial for effective scheduling. Be realistic and add a small buffer if unsure. This tool helps you see if you're overcommitting time in a block.

5. Batch Similar Tasks

Group similar tasks together (e.g., do all email responses in one "Admin" block). This reduces context switching and improves efficiency.

6. Include Breaks

Don't forget to schedule short breaks throughout your day. Define a "Break" block type. Regular breaks prevent burnout and can actually increase overall productivity (e.g., Pomodoro Technique).

7. Minimize Distractions

During "Focus Work" blocks, try to minimize interruptions. Turn off notifications or find a quiet space.

8. Review and Adjust

Your ideal routine might take time to perfect. At the end of each day or week, review what worked and what didn't. Adjust your `Daily Template` or task categorization in the `Settings & Template` tab as needed.

9. Single Task Focus

While a block might contain multiple small tasks of the same type, try to focus on completing one task before moving to the next, especially during "Focus Work" blocks.