Task Summary

All Tasks

Tips for Effective Task Splitting

Use the Work Breakdown Structure (WBS) Approach

Start with major project deliverables or phases and progressively break them down into smaller, more manageable components (tasks and sub-tasks).

The 100% Rule

The WBS should include 100% of the work defined by the project scope and capture all deliverables – internal, external, interim – in terms of the work to be completed, including project management.

Make Tasks Actionable and Specific

Each task should have a clear outcome and a defined start and end. Use action verbs. For example, instead of "User Documentation," use "Write User Manual Draft."

Ensure Tasks are Measurable

Define how you will know when a task is successfully completed. This helps in tracking progress accurately.

Assign Responsibility

Each task should have a clear owner responsible for its completion.

Set Realistic Timeframes/Effort

Estimate the effort or duration for each task. Be realistic. Tasks that are too long (e.g., more than a week or two for one person) might need further breakdown.

Consider Dependencies (Mentally for this tool)

While this tool doesn't formally track dependencies, think about the order in which tasks need to be done. Which tasks rely on others being completed first?

Keep Tasks Manageable

A common rule of thumb is that a task should not be shorter than 4 hours or longer than 40-80 hours of work. Adjust based on your project's nature.

Review and Refine

Task breakdown is often an iterative process. Review your list with your team (if applicable) and make adjustments as needed.