Smart Time Allocation Assistant

Smart Time Allocation Assistant

Add Tasks/Categories to Allocate Time For:

Time Allocation Plan

The assistant suggests time based on priority. Adjust the "Manually Allocated Time" to finalize your plan.

Task/Category Name Priority Suggested Time Manually Allocated Time % of Total Actions

Time Allocation Strategies & Tips

1. Define Your Total Time Pool
Be realistic about the total time you can actually dedicate. This could be for a day, a week, or a specific project session.
2. List All Competing Items
Identify all tasks, projects, or categories of work that need a share of this time. Don't forget to include routine tasks or even planned breaks if they fall within this time pool.
3. Prioritize Effectively
Not all tasks are created equal. Use a prioritization system that works for you. This tool uses Critical, High, Medium, Low, Optional. Consider:
  • Eisenhower Matrix: Categorize tasks by Urgency and Importance.
    • Urgent & Important: Do these first (Critical/High).
    • Important, Not Urgent: Schedule time for these (High/Medium).
    • Urgent, Not Important: Delegate if possible, or minimize time (Low/Optional).
    • Not Urgent & Not Important: Question if these need to be done at all.
  • MoSCoW Method:
    • Must have: Essential tasks (Critical/High).
    • Should have: Important, but not deal-breakers if delayed (Medium).
    • Could have: Desirable, if time permits (Low).
    • Won't have (this time): Exclude for now (Optional, or don't list).
  • Value vs. Effort: Focus on high-value tasks. If two tasks have similar value, tackle the one with lower effort first for quick wins.
4. Use the "Suggested Allocation"
After adding your tasks and priorities, the tool provides a "Suggested Time" based on proportional weighting. This is a good starting point to see how time *could* be distributed if only based on relative importance.
5. Manually Adjust for Reality
The suggestion is a guide. You need to manually adjust the "Allocated Time" based on:
  • Actual estimated effort for each task.
  • Deadlines or external commitments.
  • Your energy levels (e.g., allocate more time for demanding tasks when you're most alert).
  • Dependencies between tasks.
6. Monitor the Allocation Summary
As you allocate time, the summary below the table will update:
  • Total Allocated Time: Shows how much time you've planned for.
  • Remaining/Overallocated: Instantly see if you have time left or have planned too much.
  • If overallocated, the assistant will prompt you to reconsider time on lower-priority items or increase total available time.
Aim to match Total Allocated with Total Available Time.
7. The "Auto-Balance Remaining" Button
If you have manually allocated some time but still have "Remaining Time" available, this button (which appears when time is remaining) will attempt to distribute that leftover time proportionally among tasks that could still use it, based on their original priorities.
8. Iterate and Be Flexible
Your first allocation plan might not be perfect. Review it. Does it feel realistic? Does it align with your main goals for the period? Be prepared to adjust. Time allocation is a dynamic skill.

Total Available Time: ${totalAvailable.toFixed(2)} units

Total Manually Allocated: ${totalAllocated.toFixed(2)} units

${statusMessage}

`; staaHelpTextEl.textContent = helpMessage; } window.staaAutoBalanceRemainingTime = function() { const totalAvailable = parseFloat(staaTotalAvailableTimeInput.value) || 0; let currentTotalAllocated = staaData.tasks.reduce((sum, task) => sum + (parseFloat(task.allocatedTime) || 0), 0); let remainingToAllocate = totalAvailable - currentTotalAllocated; if (remainingToAllocate <= 0.001 || staaData.tasks.length === 0) { alert("No remaining time to balance or no tasks to allocate to."); return; } let totalWeightForBalancing = 0; staaData.tasks.forEach(task => totalWeightForBalancing += (staaPriorityWeights[task.priority] || 0)); if (totalWeightForBalancing === 0) { // Distribute equally if no weights const equalShare = remainingToAllocate / staaData.tasks.length; staaData.tasks.forEach(task => { task.allocatedTime = (parseFloat(task.allocatedTime) || 0) + equalShare; }); } else { staaData.tasks.forEach(task => { const weight = staaPriorityWeights[task.priority] || 0; const shareOfRemaining = (weight / totalWeightForBalancing) * remainingToAllocate; task.allocatedTime = (parseFloat(task.allocatedTime) || 0) + shareOfRemaining; }); } // Due to potential floating point issues, re-sum and adjust the last/highest priority task let newSumAllocated = staaData.tasks.reduce((sum, task) => sum + task.allocatedTime, 0); let finalDiff = totalAvailable - newSumAllocated; if(Math.abs(finalDiff) > 0.001 && staaData.tasks.length > 0) { const taskToAdjust = staaData.tasks.sort((a,b) => staaPriorityWeights[b.priority] - staaPriorityWeights[a.priority])[0]; if(taskToAdjust) taskToAdjust.allocatedTime += finalDiff; } staaRenderAllocationTable(); // This will also save and update summary alert("Remaining time has been proportionally distributed."); } // --- PDF Export --- function handlePdfDownload() { if (staaData.tasks.length === 0 && (parseFloat(staaTotalAvailableTimeInput.value) || 0) === 0) { alert("No data to export."); return; } const { jsPDF } = window.jspdf; const doc = new jsPDF(); const planTitle = staaPlanTitleInput.value || "Time Allocation Plan"; const reportDate = new Date().toLocaleDateString(); const primaryColor = getComputedStyle(document.documentElement).getPropertyValue('--staa-primary-color').trim(); doc.setFontSize(18); doc.setTextColor(primaryColor); doc.text(planTitle, 14, 22); doc.setFontSize(10); doc.setTextColor(100); doc.text(`Report Date: ${reportDate}`, doc.internal.pageSize.getWidth() - 14, 22, { align: 'right'}); let yPos = 35; const totalAvailable = parseFloat(staaTotalAvailableTimeInput.value) || 0; doc.setFontSize(12); doc.setTextColor(getComputedStyle(document.documentElement).getPropertyValue('--staa-text-color').trim()); doc.text(`Total Available Time: ${totalAvailable.toFixed(2)} units`, 14, yPos); yPos += 10; const tableColumn = ["Task/Category", "Priority", "Suggested Time", "Allocated Time", "% of Total"]; const tableRows = []; let totalAllocatedForPdf = 0; staaData.tasks.forEach(task => { totalAllocatedForPdf += (parseFloat(task.allocatedTime) || 0); const percentage = totalAvailable > 0 ? (((parseFloat(task.allocatedTime) || 0) / totalAvailable) * 100).toFixed(1) + '%' : '0%'; tableRows.push([ task.name, task.priority, (parseFloat(task.suggestedTime) || 0).toFixed(2), (parseFloat(task.allocatedTime) || 0).toFixed(2), percentage ]); }); doc.autoTable({ head: [tableColumn], body: tableRows, startY: yPos, theme: 'striped', headStyles: { fillColor: getComputedStyle(document.documentElement).getPropertyValue('--staa-secondary-color').trim() }, styles: { fontSize: 9, cellPadding: 2 }, didDrawPage: function (data) { yPos = data.cursor.y + 10; } // Update yPos if page breaks }); yPos = doc.lastAutoTable.finalY + 10; if (yPos > 260) { doc.addPage(); yPos = 20;} // Check for page overflow before summary doc.setFontSize(11); doc.setTextColor(primaryColor); doc.text(`Summary:`, 14, yPos); yPos += 7; doc.setTextColor(getComputedStyle(document.documentElement).getPropertyValue('--staa-text-color').trim()); doc.text(`Total Allocated Time: ${totalAllocatedForPdf.toFixed(2)} units`, 16, yPos); yPos += 6; const remainingPdf = totalAvailable - totalAllocatedForPdf; if (Math.abs(remainingPdf) < 0.001) { doc.setTextColor(getComputedStyle(document.documentElement).getPropertyValue('--staa-primary-color').trim()); doc.text("Status: Time perfectly allocated!", 16, yPos); } else if (remainingPdf < 0) { doc.setTextColor(getComputedStyle(document.documentElement).getPropertyValue('--staa-danger-color').trim()); doc.text(`Status: Over-allocated by ${Math.abs(remainingPdf).toFixed(2)} units`, 16, yPos); } else { doc.setTextColor(getComputedStyle(document.documentElement).getPropertyValue('--staa-secondary-color').trim()); doc.text(`Status: Remaining to allocate: ${remainingPdf.toFixed(2)} units`, 16, yPos); } doc.save(`${planTitle.replace(/\s+/g, '_')}_Allocation_${reportDate.replace(/\//g, '-')}.pdf`); } // --- Initialization --- document.addEventListener('DOMContentLoaded', () => { // Assign DOM elements staaPlanTitleInput = document.getElementById('staaPlanTitle'); staaTotalAvailableTimeInput = document.getElementById('staaTotalAvailableTime'); staaAddTaskForm = document.getElementById('staaAddTaskForm'); staaTaskNameInput = document.getElementById('staaTaskNameInput'); staaTaskPriorityInput = document.getElementById('staaTaskPriorityInput'); staaAllocationTableBodyEl = document.getElementById('staaAllocationTableBody'); staaAllocationSummaryEl = document.getElementById('staaAllocationSummary'); staaDownloadPdfBtn = document.getElementById('staaDownloadPdfButton'); staaHelpTextEl = document.getElementById('staaHelpText'); staaAutoBalanceButtonEl = document.getElementById('staaAutoBalanceButton'); // Attach event listeners if(staaAddTaskForm) staaAddTaskForm.addEventListener('submit', handleAddTaskFormSubmit); if(staaTotalAvailableTimeInput) { staaTotalAvailableTimeInput.addEventListener('change', () => { staaData.totalAvailableTime = parseFloat(staaTotalAvailableTimeInput.value) || 0; staaCalculateSuggestedAllocations(false); // Re-calculate suggestions but don't override manual staaRenderAllocationTable(); // Re-renders table & updates summary, saves data }); } if(staaPlanTitleInput) staaPlanTitleInput.addEventListener('change', staaSaveData); if(staaDownloadPdfBtn) staaDownloadPdfBtn.addEventListener('click', handlePdfDownload); staaLoadData(); const firstTabButton = document.querySelector('#timeAllocationAssistantTool .staa-tab-button'); if (firstTabButton) { firstTabButton.click(); } });
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