Time Allocation Optimizer
Define Available Time & Tasks
Add Tasks/Categories to Allocate Time For:
Time Allocation
The tool suggests time based on priority. Adjust the "Allocated Time" as needed.
| Task/Category Name | Priority | Suggested Time | Manually Allocated Time | % of Total | Actions |
|---|
Time Allocation & Optimization Guide
- 1. Define Your Total Available Time
- Start by setting the total amount of time you have for the period you're planning (e.g., hours in a workday, hours in a week for projects).
- 2. List All Tasks or Categories
- Add every task or category of work that needs a share of this time. Be comprehensive.
- 3. Assign Priorities
- For each task/category, assign a priority (High, Medium, Low). This tool uses these priorities to calculate a suggested time distribution:
- High Priority: Gets the largest share proportionally.
- Medium Priority: Gets a moderate share.
- Low Priority: Gets the smallest share.
- 4. Review Suggested Allocation
- The tool will automatically calculate a "Suggested Time" for each item based on its priority and the total available time. This gives you a starting point based on relative importance.
- 5. Manually Allocate Time
- Adjust the "Manually Allocated Time" for each task. The suggested time is just a guide. You know best about specific needs, deadlines, or dependencies that might require deviations from a purely proportional split.
- 6. Monitor the Summary
- As you manually allocate time, keep an eye on the summary section. It will show:
- Total Allocated Time: The sum of time you've assigned.
- Remaining Time: How much of your total available time is left.
- Over/Under Allocation: If you've assigned more or less time than available.
- 7. Prioritization Techniques (Consider these when setting priorities)
-
- Eisenhower Matrix (Urgent/Important):
- Urgent & Important: Do first (High Priority).
- Important, Not Urgent: Schedule (High/Medium Priority).
- Urgent, Not Important: Delegate (Medium/Low Priority).
- Not Urgent & Not Important: Eliminate or do last (Low Priority).
- MoSCoW Method:
- Must have: Critical tasks (High Priority).
- Should have: Important, but not vital (Medium Priority).
- Could have: Desirable if time permits (Low Priority).
- Won't have (this time): Tasks to exclude.
- Value vs. Effort: Prioritize tasks that offer high value for relatively low effort.
- Eisenhower Matrix (Urgent/Important):
- 8. Iterate and Refine
- Time allocation is often an iterative process. Review your plan, make adjustments, and find what works best for your goals and working style.
Total Allocated Time: ${totalAllocated.toFixed(2)} units
${statusMessage}
`; } // --- PDF Export --- if(taoDownloadPdfBtn) taoDownloadPdfBtn.addEventListener('click', function() { if (taoData.tasks.length === 0) { alert("No tasks to export in the allocation plan."); return; } const { jsPDF } = window.jspdf; const doc = new jsPDF(); const calculationTitle = document.getElementById('ecCalculationTitle')?.value || "Time Allocation Plan"; // Re-use if structure allows, or make a new one const reportDate = new Date().toLocaleDateString(); const primaryColor = getComputedStyle(document.documentElement).getPropertyValue('--tao-primary-color').trim(); doc.setFontSize(18); doc.setTextColor(primaryColor); doc.text(calculationTitle, 14, 22); doc.setFontSize(10); doc.setTextColor(100); // Grey doc.text(`Report Date: ${reportDate}`, doc.internal.pageSize.getWidth() - 14, 22, { align: 'right'}); let yPos = 35; const totalAvailable = parseFloat(taoTotalAvailableTimeInput.value) || 0; doc.setFontSize(12); doc.setTextColor(50); doc.text(`Total Available Time: ${totalAvailable.toFixed(2)} units`, 14, yPos); yPos += 10; const tableColumn = ["Task/Category", "Priority", "Suggested Time", "Allocated Time", "% of Total"]; const tableRows = []; let totalAllocatedForPdf = 0; taoData.tasks.forEach(task => { totalAllocatedForPdf += (parseFloat(task.allocatedTime) || 0); const percentage = totalAvailable > 0 ? (((parseFloat(task.allocatedTime) || 0) / totalAvailable) * 100).toFixed(1) + '%' : '0%'; tableRows.push([ task.name, task.priority, (parseFloat(task.suggestedTime) || 0).toFixed(2), (parseFloat(task.allocatedTime) || 0).toFixed(2), percentage ]); }); doc.autoTable({ head: [tableColumn], body: tableRows, startY: yPos, theme: 'striped', headStyles: { fillColor: getComputedStyle(document.documentElement).getPropertyValue('--tao-secondary-color').trim() }, styles: { fontSize: 9, cellPadding: 2 }, didDrawPage: function (data) { yPos = data.cursor.y + 10; } }); yPos = doc.lastAutoTable.finalY + 10; if (yPos > 260) { doc.addPage(); yPos = 20;} doc.setFontSize(11); doc.setTextColor(primaryColor); doc.text(`Summary:`, 14, yPos); yPos += 7; doc.setTextColor(50); doc.text(`Total Allocated Time: ${totalAllocatedForPdf.toFixed(2)} units`, 16, yPos); yPos += 6; const remainingPdf = totalAvailable - totalAllocatedForPdf; if (remainingPdf < 0) { doc.setTextColor(getComputedStyle(document.documentElement).getPropertyValue('--tao-danger-color').trim()); doc.text(`Over-allocated by: ${Math.abs(remainingPdf).toFixed(2)} units`, 16, yPos); } else { doc.setTextColor(getComputedStyle(document.documentElement).getPropertyValue('--tao-secondary-color').trim()); doc.text(`Remaining Time: ${remainingPdf.toFixed(2)} units`, 16, yPos); } doc.save(`${calculationTitle.replace(/\s+/g, '_')}_AllocationPlan_${reportDate.replace(/\//g, '-')}.pdf`); }); // --- Initialization --- document.addEventListener('DOMContentLoaded', () => { taoLoadData(); // Initial calculation of suggestions on load taoCalculateSuggestedAllocations(); taoRenderAllocationTable(); // This will also call updateSummary and save const firstTabButton = document.querySelector('#timeAllocationOptimizerTool .tao-tab-button'); if (firstTabButton) { firstTabButton.click(); } });