Work Routine Optimizer
General Work Hours
Define Time Block Types
Create Daily Template Schedule
Tasks for Date
Scheduled Routine for Date
Work Routine Optimization Guide
- 1. Understand Your Energy Levels
- Identify times of the day when you are most alert and focused (for "Focus Work") and when you might be better suited for lighter tasks ("Admin/Emails") or meetings.
- 2. Time Blocking
- Allocate specific blocks of time for specific types of tasks. The "Daily Template" helps you do this. Stick to your blocks as much as possible.
- 3. Prioritize ruthlessly
- Use the priority field for tasks. When scheduling, try to fit high-priority items into your most productive blocks.
- 4. Estimate Task Durations
- Accurately estimating how long tasks will take is crucial for effective scheduling. Be realistic and add a small buffer if unsure. This tool helps you see if you're overcommitting time in a block.
- 5. Batch Similar Tasks
- Group similar tasks together (e.g., do all email responses in one "Admin" block). This reduces context switching and improves efficiency.
- 6. Include Breaks
- Don't forget to schedule short breaks throughout your day. Define a "Break" block type. Regular breaks prevent burnout and can actually increase overall productivity (e.g., Pomodoro Technique).
- 7. Minimize Distractions
- During "Focus Work" blocks, try to minimize interruptions. Turn off notifications or find a quiet space.
- 8. Review and Adjust
- Your ideal routine might take time to perfect. At the end of each day or week, review what worked and what didn't. Adjust your `Daily Template` or task categorization in the `Settings & Template` tab as needed.
- 9. Single Task Focus
- While a block might contain multiple small tasks of the same type, try to focus on completing one task before moving to the next, especially during "Focus Work" blocks.
No tasks assigned to this block.
${wroFormatTime(blockInstance.startTime)} - ${wroFormatTime(blockInstance.endTime)}
${blockInstance.name || (blockType ? blockType.name : 'Block')}
${capacityText}
${tasksHTML}
`;
wroDailyScheduleOutputEl.appendChild(blockDiv);
});
}
window.wroOpenAssignTaskModal = function(blockInstanceId) {
const selectedDateKey = wroSelectedDateInput.value;
if (!selectedDateKey || !wroDailySchedules[selectedDateKey]) return;
const blockInstance = wroDailySchedules[selectedDateKey].scheduledBlocks.find(b => b.id === blockInstanceId);
if (!blockInstance) return;
wroAssignTargetBlockInstanceIdInput.value = blockInstanceId;
wroAssignTaskModalTitleEl.textContent = `Assign Tasks to: ${blockInstance.name || 'Block'} (${wroFormatTime(blockInstance.startTime)}-${wroFormatTime(blockInstance.endTime)})`;
wroAssignableTasksListEl.innerHTML = '';
const dayTasks = wroDailySchedules[selectedDateKey].dayTasksList;
const assignableTasks = dayTasks.filter(task =>
!wroIsTaskAssignedToAnyBlock(task.id, selectedDateKey) && // Not already assigned to *any* block
(task.taskTypeId === blockInstance.blockTypeId || !blockInstance.blockTypeId) // Match block type or if block has no type
);
if (assignableTasks.length === 0) {
wroAssignableTasksListEl.innerHTML = 'No suitable unassigned tasks available for this block type, or all tasks are already scheduled.
'; } else { assignableTasks.forEach(task => { const div = document.createElement('div'); div.innerHTML = ``; wroAssignableTasksListEl.appendChild(div); }); } wroAssignTaskModalEl.style.display = 'block'; } function wroIsTaskAssignedToAnyBlock(taskId, dateKey) { if (!wroDailySchedules[dateKey] || !wroDailySchedules[dateKey].scheduledBlocks) return false; return wroDailySchedules[dateKey].scheduledBlocks.some(block => block.tasks.includes(taskId)); } window.wroConfirmTaskAssignment = function() { const selectedDateKey = wroSelectedDateInput.value; const blockInstanceId = wroAssignTargetBlockInstanceIdInput.value; if (!selectedDateKey || !blockInstanceId || !wroDailySchedules[selectedDateKey]) return; const blockInstance = wroDailySchedules[selectedDateKey].scheduledBlocks.find(b => b.id === blockInstanceId); if (!blockInstance) return; const selectedTaskCheckboxes = wroAssignableTasksListEl.querySelectorAll('input[name="assignableTask"]:checked'); let assignedTaskTotalTime = blockInstance.tasks.reduce((sum, tid) => { const task = wroDailySchedules[selectedDateKey].dayTasksList.find(t => t.id === tid); return sum + (task ? task.estimatedTimeMinutes : 0); }, 0); const blockDuration = wroTimeDiffInMinutes(blockInstance.startTime, blockInstance.endTime); selectedTaskCheckboxes.forEach(checkbox => { const taskId = checkbox.value; const taskToAdd = wroDailySchedules[selectedDateKey].dayTasksList.find(t => t.id === taskId); if (taskToAdd && (assignedTaskTotalTime + taskToAdd.estimatedTimeMinutes <= blockDuration)) { if (!blockInstance.tasks.includes(taskId)) { blockInstance.tasks.push(taskId); assignedTaskTotalTime += taskToAdd.estimatedTimeMinutes; } } else if (taskToAdd) { alert(`Cannot add task "${taskToAdd.name}". Exceeds block capacity of ${blockDuration} minutes.`); } }); wroSaveDailySchedule(selectedDateKey); wroRenderDayTasksList(selectedDateKey); // To update if any tasks are now visually "scheduled" wroRenderDailyScheduleView(selectedDateKey); wroCloseModal('wroAssignTaskModal'); } window.wroUnassignTaskFromBlock = function(blockInstanceId, taskId) { const selectedDateKey = wroSelectedDateInput.value; if (!selectedDateKey || !blockInstanceId || !taskId || !wroDailySchedules[selectedDateKey]) return; const blockInstance = wroDailySchedules[selectedDateKey].scheduledBlocks.find(b => b.id === blockInstanceId); if (blockInstance) { blockInstance.tasks = blockInstance.tasks.filter(id => id !== taskId); wroSaveDailySchedule(selectedDateKey); wroRenderDailyScheduleView(selectedDateKey); wroRenderDayTasksList(selectedDateKey); // Refresh tasks list too } } // --- PDF Export --- if(wroDownloadPdfBtn) wroDownloadPdfBtn.addEventListener('click', function() { const selectedDateKey = wroSelectedDateInput.value; if (!selectedDateKey || !wroDailySchedules[selectedDateKey]) { alert("Please select a date with a planned routine to download."); return; } const daySchedule = wroDailySchedules[selectedDateKey]; const { jsPDF } = window.jspdf; const doc = new jsPDF(); doc.setFontSize(18); doc.setTextColor(getComputedStyle(document.documentElement).getPropertyValue('--wro-primary-color').trim()); doc.text(`Work Routine for: ${dtsgFormatDisplayDate(selectedDateKey)}`, 14, 22); let yPos = 35; doc.setFontSize(10); doc.setTextColor(50); doc.text(`Work Hours: ${wroFormatTime(wroSettings.workStartTime)} - ${wroFormatTime(wroSettings.workEndTime)}`, 14, yPos); yPos += 10; daySchedule.scheduledBlocks.forEach(blockInstance => { if (yPos > 260) { doc.addPage(); yPos = 20; } const blockType = wroSettings.timeBlockTypes.find(t => t.id === blockInstance.blockTypeId); const blockColor = blockType ? blockType.color : '#cccccc'; doc.setFontSize(12); // Simulate colored header for block - difficult to get actual CSS var value reliably in jsPDF without parsing // For now, just use a standard color or pass the hex directly doc.setFillColor(blockColor.startsWith('var') ? '#dddddd' : blockColor); // Fallback for CSS vars doc.rect(14, yPos - 4, doc.internal.pageSize.getWidth() - 28, 7, 'F'); doc.setTextColor(blockColor === '#F39C12' || blockColor === '#2ECC71' ? 50 : 255); // Text color based on perceived BG doc.text(`${wroFormatTime(blockInstance.startTime)} - ${wroFormatTime(blockInstance.endTime)}: ${blockInstance.name || (blockType ? blockType.name : 'Block')}`, 15, yPos); yPos += 8; doc.setTextColor(50); // Reset text color doc.setFontSize(9); if (blockInstance.tasks && blockInstance.tasks.length > 0) { blockInstance.tasks.forEach(taskId => { if (yPos > 270) { doc.addPage(); yPos = 20; } const task = daySchedule.dayTasksList.find(t => t.id === taskId); if (task) { const taskTypeForPdf = wroSettings.timeBlockTypes.find(t => t.id === task.taskTypeId); doc.text(` \u2022 ${task.name} (${task.estimatedTimeMinutes}m) - P: ${task.priority}, S: ${task.status}, Type: ${taskTypeForPdf ? taskTypeForPdf.name : 'N/A'}`, 18, yPos); yPos += 5; } }); } else { if (yPos > 270) { doc.addPage(); yPos = 20; } doc.text(" No tasks scheduled in this block.", 18, yPos); yPos += 5; } yPos += 3; // Space after block }); doc.save(`WorkRoutine_${selectedDateKey}.pdf`); }); // --- Initialization --- document.addEventListener('DOMContentLoaded', () => { wroLoadSettings(); wroLoadDailySchedules(); const today = new Date(2025, 4, 14); // May 14, 2025 for default wroSelectedDateInput.value = wroFormatDateKey(today); wroHandleDateChange(); // Initial render for selected/default date const firstTabButton = document.querySelector('#workRoutineOptimizerTool .wro-tab-button'); if (firstTabButton) { firstTabButton.click(); } // Close modals if clicked outside window.addEventListener('click', function(event) { if (event.target.classList.contains('wro-modal')) { wroCloseModal(event.target.id); } }); });